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Administrative Assistant / Receptionist

The Justice Education Society of BC (JES) is a non-profit organization with over 25 years of experience providing public legal education and information (PLEI). Its mission is to build strong communities by promoting the understanding of, access to, and confidence in the justice system, at home and abroad. The Society creates innovative programs and resources that improve legal capability and increase access to justice.  To serve our diverse range of clients, stakeholders, and funders, JES operations three distinct programs: the BC Program, the Digital Program and the International Program. 

We are looking for an enthusiastic Administrative Assistant/Receptionist for our head office located in downtown Vancouver.  


Reporting to the Finance Manager, the successful candidate will be responsible for the following:

  • Front office reception duties including assisting the public with enquiries (phone, walk-ins and e-mail).
  • Answering and logging all calls for our Parenting after Separation Program.
  • Assisting the Executive Director with administrative duties, including scheduling meetings, maintaining calendar, booking travel, and preparing for Board meetings.
  • Assisting other Senior Managers with miscellaneous administrative duties as required.
  • Processing all incoming and outgoing mail and arranging couriers.
  • Ensuring the smooth operation of the Head Office including maintenance of offices, office equipment and telephones.
  • Ensuring sufficient stationery, office equipment and kitchen supplies are maintained at all times. 
  • Ensuring the kitchen and the rest of the office is always neat, clean and organized.
  • Photocopying, filing, faxing, stuffing envelopes and other sundry reception and administration duties.
  • Maintaining and updating various databases.
  • Creating mail merge letters/labels and preparing mail-outs.
  • Tracking holiday leaves and upcoming business trips and other staff absences.
  • Preparing various lists and documents on a regular and as needed basis.
  • Arranging teleconferences, meetings and some special functions (arranging for catering, making coffee, tea, clean-up, etc.).
  • Providing administrative support for workshops held at Head Office.
  • Packing and mailing publication orders (including retrieving boxes of publications from storage room when required).
  • Assisting Vancouver regional coordinators by creating daily court list and greeting teachers and classes when necessary.

Required Qualifications:

  • Welcomes change and new challenges - flexibility and adaptability are a must
  • A positive “can-do” attitude and a high level of energy
  • Excellent customer service skills
  • Must always maintain a friendly and professional manner 
  • Must be pro-active to ensure that the office is always functioning efficiently
  • Must be proficient in Microsoft Excel and Word
  • Must be able to set up and perform mail merges 
  • Able to multi-task and handle many requests in a timely and professional manner
  • Excellent oral and written communications skills
  • Discretion when dealing with sensitive information

This is a 30 hour per week position (Monday to Friday) from 9am to 4pm (with a 1-hour lunch break).  The starting salary will be $15.00/hour and will increase to $16.00/hour plus benefits after successful completion of a three-month probationary period. The successful candidate will be subject to a criminal record check. 


Start Date: As soon as possible

Application Deadline: Friday, January 13, 2017, at 3:30 p.m.  

Qualified candidates should e-mail resume and cover letter to info@JusticeEducation.ca.  

We thank all those interested for their time and care in submitting an application but regret that only candidates selected for an interview will be contacted. 




The Justice Education Society is able to provide quality programs and services with the support of over 500 volunteers each year. These volunteers vary from the province’s Chief Justice to secondary school students.

Their diverse contributions range from speaking at our programs and being on advisory committees to helping edit our materials, staging mock trials, and stuffing envelopes.

To find out more about volunteer opportunities, please Contact Us.

To volunteer with our international program, visit the international volunteer page for more details.

Fundraising Volunteers

The Justice Education Society is launching a major, province-wide fundraising campaign to “Sponsor Kids to Learn About the Law.”

Government funding to the Society’s Justice System Education Program is now gone. Every year, the program introduces thousands of students to the courts. Program activities include court orientations, court watching, sessions with judges and other justice system personnel and performing mock trials. This program is now at risk and we are counting on donations to sustain it.

The Society is hoping to raise $100,000 to introduce 20,000 youth to BC courts throughout the province. We are seeking  sponsorship from law firms, individual lawyers, judges, businesses and the general public.

We are also seeking individuals who are interested to volunteer and help support this fundraising campaign.
Contact Rick Craig at Rick.Craig(at)JusticeEducation.ca for more information.