PAYROLL / ACCOUNTING ANALYST

Location: Vancouver, BC (hybrid work model)
Application Deadline: 2024-07-12T17:00:00

Position Type: 21 hours per week

Reports to: Director of Finance

Salary Range:  The annual salary for this part-time position (21 hours per week) ranges from $35,000 to $41,103.

 

ABOUT JES

The Justice Education Society of British Columbia (JES) is a non-profit organization with over 30 years of experience with a vision to provide Justice for All. We seek to improve access to justice, to promote human rights, and to protect the fundamental freedoms of all people—including women, children, Indigenous peoples, and marginalized populations. We are driven by the belief that building a person’s legal capability, and strengthening the justice systems that serve them, has the power to create a more equitable society.

JES has built a strong international reputation as an innovative organization that values collaboration, diversity, and sustainable impact, and is leading the sector in progress on Canada’s Justice Development Goals and the UN Sustainable Development Goals of Quality Education, Gender Equality, and Peace, Justice, and Strong Institutions. All our initiatives are grounded in our mission to empower people to access and deliver justice in Canada and globally.

Our commitment stretches across continents: JES has successfully implemented impactful access-to-justice projects in 24 countries with the support of diverse sources of funding including provincial, federal, and overseas governments. JES currently has offices in BC, Guatemala, Honduras, Guyana, Panama, Saint Lucia and works in El Salvador, Costa Rica, Colombia, Grenada, Dominica, and Saint Vincent and the Grenadines.

More information on JES is available at: www.JusticeEducation.ca.

THE ROLE

Reporting to the Director of Finance, the Payroll/Accounting Analyst is responsible for managing the payroll and accounting operations of the organization. This includes processing and recording payroll across all foreign jurisdictions where JES operates, producing periodic financial and statistical reports, maintaining an adequate system of payroll and accounting records, and implementing a comprehensive set of controls and budgets designed to mitigate risk in financial record keeping.

KEY AREAS OF RESPONSIBILITIES 

Payroll and Administration

  • Manage the payroll process for all staff in Canada and all foreign jurisdictions where JES operates. Work with international accountants as needed to ensure compliance with prevailing tax and benefits requirements, including all ancillary reporting, retirement program remittances, and foreign social security remittances.
  • Manage and record financial transactions related to JES employee benefits plans, including reconciling monthly benefit invoices.
  • Prepare appropriate journal entries and accurately record full-cycle payroll expenses in Sage Intacct.

Full-Cycle Accounting and Fixed Assets

  • Calculate and record journal entries for prepaid expenses, deferred revenue, overhead, bank account revaluations, etc.).
  • Complete the monthly reconciliations for all balance sheet accounts and selected vendor (credit cards) accounts.
  • Create and maintain fixed assets listings for all JES assets in compliance with JES and Funder requirements.

Accounts Payable/Receivable/Donations

  • Relief to support the Accounting Administrator, as required, to:
    • Process vendor invoices, credit card receipts, expense reports, client invoices and/or cash receipts or electronic client payments for multiple projects in accordance with JES' and various Funder's policies and practices.
    • Process payments (checks, wire transfers, direct deposits, etc.).
    • Process and reconcile donations in the multiple systems (BasicFunder, Keela and Sage Intacct).

Financial Reporting

  • Assist with building project and program reports (multi-currency financial and statistical managerial reports) in Sage Intacct.
  • Assist with importing project and program budgets into Sage Intacct.
  • Act as the “super-user” for staff support for payroll and accounting programs.
  • Participate in cash flow management, including making recommendations on inter-account transfers.
  • Assist the Director of Finance with internal and external financial reporting.
  • Assist the Director of Finance with project and JES audits.

Other

  • Assume additional responsibilities as needed to drive our mission forward.

 THE PERSON

Knowledge, skills, and experience

  • 5+ years payroll and accounting experience.
  • Thorough knowledge and understanding of payroll and accounting principles and procedures.
  • Ability to deliver quality work on tight deadlines, with strong organization and priority setting skills.
  • Advanced computer skills, specifically in Excel and with computerized accounting systems.
  • Knowledge of Sage Intacct is an asset.
  • Knowledge of mid-sized payroll software (ADP, etc.) is required.
  • Effective verbal and written communication skills in English; Fluency in Spanish would be an asset.
  • Strong organizational skills and the ability to maintain detailed records.
  • Strong interpersonal and analytical skills required.
  • Accurate data entry and superior attention to detail.
  • Proven prioritization, professionalism, and time management skills.
  • Ability to multi-task, work under pressure and meet deadlines in a fast-paced environment.

Education

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant experience.

BENEFITS

We offer a comprehensive benefits program that includes:

  • Extended health and dental coverage, along with health insurance.
  • Generous vacation allowance and entitlement to health days.
  • Office closure in late December, which is reviewed and approved annually.
  • Flexible work arrangements to accommodate diverse needs.
  • Opportunities for training and professional development.

HOW TO APPLY

Please send your cover letter and resume to jobs@justiceeducation.ca by July 12, 2024, at 5 PM.

Please do not hesitate to apply even if you do not meet every specific requirement listed above. Additionally, if your lived experience equips you with a foundation comparable to the work experience required, we encourage you to highlight this in your application.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

At JES, we are dedicated to creating an inclusive and accessible environment where every employee feels valued, respected, and supported. We recognize and honour the unique history and culture of Indigenous peoples and are deeply committed to the principles of reconciliation. We are steadfast in our belief in a diverse workforce that mirrors the communities we serve. We welcome and encourage applications from individuals of all genders, ages, religions, disabilities, sexual orientations, ethnicities, and cultural backgrounds, including Indigenous peoples, and individuals of all races and colours.