PROJECT ASSISTANT

Location: City of Knowledge, Panama
Application Deadline: 2022-05-27T17:00:00

Location: City of Knowledge, Panama

Type: Full-Time

Start date: Immediately

Deadline to apply: May 27, 2022

 

1. JUSTICE EDUCATION SOCIETY (JES)

Justice Education Society of British Columbia (JES) is a non-profit organization with over 30 years of experience in public legal education and capacity building of the judice system in Canada and around the world. Internationally, JES projects respond to the needs of local stakeholders working with national institutions and local organizations to increase access to justice and improve citizen security. JES has offices in Canada, Panama, Guatemala, Honduras and Guyana, and has diverse funding sources, including provincial, federal and foreign governments. For more information about JES, visit: www.JusticeEducation.ca. 

 

2. THE PROJECT

JES begins a new phase of work in Panama as part of the project "Strengthening Institutional Capacity to Combat Human Trafficking in Panama, with a Focus on Corruption, Money Laundering and Transnational Organized Crime". The project provides technical assistance and equipment to Panamanian justice sector organizations to combat human trafficking, reduce impunity of transnational criminal networks, and provide greater protection of human rights for victims, particularly for women and girls. Local partners include the National Police, the Attorney General's Office, the Institute of Legal Medicine and Forensic Sciences, and the Judiciary, as well as specialized Civil Society Organizations in Panama, Costa Rica, and Colombia.

JES will work with Canadian and regional subject matter experts to deliver an intensive capacity building program that achieves the following results:

  1. Improved technical capacity and gender responsive practices in the investigation of human trafficking cases in Panama;
  2. Improved capacity to prosecute and convict perpetrators of human trafficking in a gender-sensitive manner in Panama;
  3. Strengthened gender responsive mechanisms and transnational cooperation to combat human trafficking, which affects women and girls in Panama, Colombia, and Costa Rica.

3. THE POSITION

JES delivers training to a wide range of justice system personnel and civil society actors in its countries of operation.  The Project Assistant will assist the Project Manager and the Project Director in administrative and logistics tasks to ensure timely, efficient, and on-budget delivery of activities.

4. KEY RESPONSIBILITIES

  • Ordering supplies and equipment (following JES procurement policy) and maintaining inventories.
  • Creating, formatting and maintaining project files, including course materials.
  • Taking staff meeting minutes.
  • Assisting with the coordination of activities, including the planning, execution and all related tasks.
  • Making travel arrangements for project travelers.
  • Performing timely and accurate data entry for project activities as required.
  • Monitoring and recording project-related media coverage.
  • Following up with vendors to obtain invoices for project-related expenses.
  • Other tasks as assigned by the supervisor.

The Project Assistant will keep all information they have access to due to their position under total confidentiality; observe and comply all manuals, policies, regulations and procedures established by JES; participate in meetings and other JES activities as requested; show respect and responsibility in the performance of the activities assigned and in their personal interactions with peers and supervisors; attend to all training activities that, in their supervisor’s opinion, are needed to grow or strengthen their skills to perform the activities of the position; and immediately communicate any work-related concerns.

5. THE PERSON

The ideal candidate will be resourceful and have the ability to work independently as well as within a team. The role is ideally suited to a person who thrives in a dynamic and complex environment with a variety of tasks where accuracy, professionalism and flexibility are imperative. The ability to multi-task, while being extremely organized is essential.

Knowledge, Skills & Experience

  • Associate Degree/Bachelor's Degree in Administration, Business, or relevant field.
  • Minimum one year of relevant experience, preferable in administrative or program support.
  • Proficiency in Microsoft 365 and Google Workspace.
  • Excellent oral and written communication skills.
  • High attention to detail and ability to learn new systems and tools.
  • Excellent organization and time management skills, including the ability to meet deadlines and work on multiple activities simultaneously.
  • Ability to take initiative and work within a team.
  • Excellent spoken and written English (preferred). 

6. PROTECTION FROM SEXUAL EXPLOITATION AND ABUSE

All applicants must read, understand, and agree to comply with JES's Policy on Protection from Sexual Exploitation and Abuse (PEAS), which sets out the Code of Conduct for preventing and responding to sexual exploitation and abuse:

https://justiceeducation.ca/policies/protection-from-sexual-exploitation-and-abuse  

7. HOW TO APPLY

Please send your cover letter and resume (both in English) to jobs@justiceeducation.ca no later than May 27, 2022, indicating in the subject line, "Panama Project Assistant".

We thank all applicants for their interest; however, only those selected for an interview will be contacted.